INTERNATIONAL COMANCHE SOCIETY, INC.
Amended and approved at Orlando, Florida, 1995 Article VIII, Voting Procedures, Australian meeting voting deleted. July 23, 1994
I . To promote and encourage interest in the operation and maintenance of both single and twin engine Comanche type aircraft and to collect from and disseminate to the members ideas experiences and data in relation to such aircraft and the safe flying of the same.
2. To cultivate and promote friendship and sociability among members.
MANAGEMENT AND OFFICERS
Section 1. The society shall be governed and all its officers, business and property shall be managed between its business meetings by the Board of Directors subject to the direction of the Society. The Board shall consist of the four currently elected officers, the Immediate Past President, and all Tribe Chiefs. The newly elected officers of the Society shall take office as of the adjournment date and time of the Annual Meeting at which they are elected.
The Board of Directors shall present the budget to the Society for approval, make recommendations to the Society and shall perform such other duties as specified.
a. The term of office of the Immediate Past President shall be for one year.
b. All Directors and Officers shall be members in good standing of the Society.
Section 2. The Executive Committee shall be comprised of the President, Vice President, Secretary, Treasurer, and one member of the Board of Directors as designated by the Board of Directors. It shall have the power to act on matters which require prompt action and to perform any other duties assigned to it by the Board of Directors.
Section 3. The Board of Directors shall meet at the call of the President or at the call of any three of its members and shall meet at least two times annually. Written notice of each meeting of the Board of Directors shall be given by the Secretary to all members thereof at least 10 days prior to the meeting.
Section 4. The members of the Board of Directors as such shall not receive a salary for their services.
Section 5. The Board of Directors may hire an Office Manager responsible to the Board through the Executive Committee.
Section 6. No officer or member of the Board of Directors shall be an employee or agent, directly or indirectly, of Piper Aircraft Corporation or other corporations conducting the business of manufacturing aircraft sold to the general aviation trade.
Section 7. The Board of Directors may establish committees of members, as required, which committees shall advise and assist the Board of Directors or the Executive Committee in their respective areas of responsibility.
Section 8. No less than three months prior to the annual meeting of members each year, the Board of Directors shall select a Nominating Committee of three persons, not more than one of who shall be a members of the Board of Directors, to nominate candidates for officers to be voted upon at the annual meeting.
Section 9. The Board of Directors shall have the authority to adopt Special Rules of Order, and/or Standing Rules to govern its proceedings and actions provided, however, that the membership can set aside a Standing or Special Rule at any regular or special meeting of the members that has received appropriate notice.
Section 10. Honorary membership is to be recommended by the Board of Directors and granted by a vote of the membership at the General Meeting.
SECTION 1. The officers of the Society shall be President, Vice President, Secretary and Treasurer.
a. The President shall be elected at the annual meeting of members for a one year term or until a successor is elected, and is not eligible for reelection to the same office.
b. The Vice President, Secretary and Treasurer shall be elected at the annual meeting of members for a one year term or until a successor is elected.
c. If the office of President becomes vacant during a year, the Vice President shall become President. When any other than the President becomes vacant during a year, the Board of Directors shall appoint a replacement to fill the same for the unexpired term.
Section 2. The duties of the Officers of the Society shall be:
a. PRESIDENT. The President shall preside at all meetings. The president shall execute contracts on behalf of the Society and shall see that all orders and resolutions of the Board of Directors are carried into effect.
The President shall be an ex-officio member of all standing committees with exception of the nominating committee and shall have the general powers and duties of supervision and management usually vested in the Office of President of a corporation. The President may appoint a Credentialed Parliamentarian who is not be a member of ICS to attend all meetings of the Board of Directors and General Membership. The President shall prepare and present the agenda of each meeting, of the Board, and of the Society.
b. VICE PRESIDENT. The Vice President shall, in the absence or disability of the President perform the duties and exercise the powers of the President and shall perform such other duties as the Board of Directors shall prescribe.
c. SECRETARY The Secretary shall be present at all meetings of the Board of Directors and the Executive Committee and take accurate minutes thereof and shall have charge of all records of the Society. The Secretary shall give notice of all meetings herein provided: shall be in charge of the membership lists for use in determining voting rights of each member at the Annual Meeting; and shall have such other duties as may be designated by the Board of Directors.
d. TREASURER. The Treasurer shall be responsible for the organizations implementation and accuracy of the Society's accounting system. The Treasurer shall be responsible for all receivable/payable accounts, invoices, vouchers and payroll data. The Treasurer shall establish and implement a check and balance system within the ledger program. Approve and review on a monthly basis all expenditures, invoices, checks deposits and other documents pertaining to the financial dealings of the Society. The Treasurer shall confirm and sign all financial statements rendered to the President, Executive Committee and Board of Directors. The Society's accounting books shall be open for inspection at all reasonable and convenient times for inspection by members as requested.
Section 3. The Board of Directors shall require a bond of the Office Manager and Treasurer. Such bond shall be in a sum and with one or more sureties satisfactory to the Board of Directors. Bond acquisition is the responsibility of the Treasurer and President.
Section 4. In case of death, resignation, retirement, or removal from office of the Secretary, Treasurer, or any other officer, all books, papers, vouchers, money and other property belonging to the Society and in possession or under control of such officer shall be forwarded to the Board of Directors through the President of the Society.
Section 1. The President shall appoint a Financial Advisor who shall advise the President, Treasurer, Executive Committee and the Board of Directors on all financial matters. The Treasurer and Financial advisor shall authorize the placement and investment of all funds of the Society.
Section 2. Except for a petty cash fund for officer use, the amount of which shall be established by the Board of Directors, disbursements of funds shall be made by check.
Section 3. The Office Manager's signature alone shall be valid for checks to pay invoices of $250 or less. The Office Manager may also be sole signature for checks payable for Postal Services.
Section 4. All other checks shall be signed by any two of the following: President, Vice President, Secretary, Treasurer or the Office Manager.
Section 5. No Individual shall write and sign a disbursement of funds or check addressed to themselves.
REPORTS OF OFFICERS
Section I. All officers shall submit to the President, ten days prior to the Annual Meeting, written reports of business of each office transacted by them. The Treasurer's report shall be in sufficient detail to present a full and accurate accounting of the financial operations and status of the Society.
Section 1. All persons interested in the objectives and purposes of the Society shall be eligible for membership. The membership of the Society shall consist of those persons who have been received into membership upon making application therefore and who have paid dues for the current year.
Only one person per membership may vote/or hold office.
Section 2. The annual Society dues shall be recommended from time to time by the Board of Directors for approval by the membership. Tribes may establish additional dues as they desire.
Section 3. After member's initial payment of dues and admission to membership, dues for each subsequent year are payable during the month corresponding with the month in which they became a member and dues become delinquent after the last day of that month. Any member who fails to pay delinquent dues within sixty days after notice shall forfeit his or her membership.
Section 4. The Australian Tribe, with the approval of their membership, may elect to collect and submit ICS and Tribe dues on an annual single date basis.
VOTING PRIVILEGES OF MEMBERS
Section 1. At all meetings of members of the Society, members present and in good standing of the Society shall be entitled to one vote.
MEETINGS OF MEMBERS
Section 1. The annual meeting of the members shall be held during the period beginning March I and ending September 30 of each year. The date and place of such meetings shall be fixed by the Board of Directors. Written notice of the place, date and how of the Annual Meeting shall be given to each member by mail, not less than ten days before the meeting.
Section 2. Special meeting of the Society may be called by the Board of Directors. The notice of such meeting shall, in addition to the items specified in paragraph I above, specify the objectives thereof and no business shall be transacted thereat except as designated in the notice.
Section 3. At all meetings of the Society those members present, and in good standing, will constitute a quorum for the transaction of business.
Section 1. FORMATION: Branches of the Society are hereby authorized and may be known as "Tribes". They may be formed at the pleasure of members in various designated groups or areas with the approval of the Board of Directors.
Section 2. OFFICERS: There shall be a chief officer elected who shall be known as the Tribe Chief. An Assistant Tribe Chief shall also be elected who shall, in the absence of the Tribe Chief, perform the duties and exercise the powers of the Tribe Chief.
Additional officers may be designated and elected by each tribe.
Since all Tribe Chiefs are members of the Board of Directors, duties include attendance at all meetings of the Board.
Section 3. CONDITIONS FOR MEMBERSHIP: All tribe members shall be members in good standing of the Society.
Section 4. ELECTIONS: The election of each Tribe Chief and any other officers of the tribe will be conducted only within the geographical area of the tribe at a time proceeding the annual meeting and that the term of these elected officers commence immediately following the Annual Meeting. The Tribe Chief shall serve no more than two consecutive years of the equivalent, unless extension of time is approved by the Executive Committee.
Section 5. PURPOSE: It shall be the responsibility of the tribe officers to promote membership and fly-in activities.
Section 6. REMOVAL OF OFFICERS: The Board of Directors may remove any Tribe Chief, for cause, if the Board deems it best for the well being of the tribe.
Section 1. These bylaws may be amended by a two thirds vote of the members present and voting at Annual or Special meeting of the Society, provided that the proposed amendment shall have been set forth in the written note of the time and place of the meeting.
Section 1. The rules contained in the current edition of Robert's Rules of Order, Newly Revised shall govern the Society in all cases to which they are applicable and in which they are not inconsistent with the bylaws and any special rules of order the Society may adopt.
All references to Society shall mean: The International Comanche Society, Inc.
INTERNATIONAL COMANCHE SOCIETY
AS APPROVED BY THE MEMBERSHIP
1. STANDING COMMITTEES
B. Publicity and Articles
D. Finance, Budget & Long Range Planning
G. Bylaws, Special Rules and Standing Rules
2. DUES AND COMANCHE FLYER FOUNDATION
A. Dues notices shall solicit a contribution from the members for the Comanche Flyer Foundation
B. ICS Society shall reimburse to the Tribes $2.00 for each current dues paying member, per year, for use by the Tribe as they see fit.
C. Paid dues shall not be refunded for any reason, including, but not limited to, the event of a members death or resignation.
3. FLAGSHIP CONTEST
A. Members of the Society shall, at each Annual Convention, vote upon that Comanche, by Class (180, 250, 260, 400, Twin) and most original, which they believe to be the Best Comanche in each respective class. The definition of BEST, the procedures and criteria for establishing the same may be established from time to time by the Board of Directors, Subject to the wishes of the Society.
A. Membership to the Society is by Individual. Spouses may be members of the Society by joining and paying the established dues.
B. Two or more owners of an Aircraft may join the Society, however each must join the Society and pay dues.
A. Accounting by the Society shall be in accordance with the generally accepted accounting procedures. The Office Manager shall prepare monthly financial statements and monthly inventories of the Society's assets. A complete reconciliation of all checking accounts, and shall submit the same to the Treasurer for approval. Copies of the Financial statements shall be distributed to the Executive Committee and the Finance Committee.
B. The Treasurer, together with the Office Manager shall be responsible for preparing a Budget for the upcoming fiscal year, which shall be presented to the Board of Directors at the Spring Board meeting for their advice and consent. Subsequently, the Budget shall be presented to the Membership at the annual meeting for final approval.
C. Financial statements of the Society shall be reviewed annually by a Certified Public Accountant, and at least every three years an Audit shall be performed by a Certified Public Accountant.
6. EXPENSE REIMBURSEMENT
A. Members of the Executive Committee shall be reimbursed the reasonable expenses of postage, but not stationary, which shall be supplied by Headquarters, and telephone, provided the same is incurred in conjunction with Society business and properly documented.
B. The President of the Society shall be reimbursed up to $2,500.00 per year for travel in conjunction with the office provided the expenses are properly documented.
7. PRESIDENTS GIFT AND GAVEL
A. The Society shall present a gift of appreciation to each outgoing President, the maximum value not to exceed 9250.00.
B. The Office Manager shall obtain or prepare a gavel and a name tag for presentation to each incoming President.
8. ANNUAL CONVENTION
A. The ICS Annual Convention shall be conducted in accordance with the Convention Guidelines Manual approved by the Board of Directors. The Convention Guideline Manual shall be used as a Guide for the ICS Annual Convention.
B. The Convention Guideline Booklet will contain a Budget worksheet that should be presented to the ICS Board at the Spring Board Meeting prior to Convention.
9. TIP BOOK AND UPDATES
A. The Society shall publish a book made up of maintenance and other tips which have been published in the Flyer, and shall update the same annually. The tips book and the updates shall be sold to the members of the Society only, and at a price to be decided from time to time by the Board of Directors.
A. The profits of the Convention to be split one third to ICS, one third to Comanche Flyer Foundation and one third to the Host Tribe. Any loss would be shared only by the ICS and the Host Tribe.
B. The Society shall maintain a separate budget item of $15,000.00 at a loan item to be devoted to and assist future annual Convention committees as working operating funds. These funds shall be made available, upon request to the President of ICS up to 18 months prior to the next scheduled convention. The following convention, may request up $5,000.00 up to 24 months prior to their convention. The convening convention committee and Tribe Chiefs shall guarantee the return of these funds on or before the date being 120 days following the completion of their convention.